Posted by Dora Dye on Sep 02, 2020
ROTARY CLUB OF SAN FRANCISCO
President JT Forbus called his first Board meeting via Zoom to order at 4 p.m. on July 28, 2020. The entire Board was present. Also in attendance was past president Rhonda Poppen. President JT welcomed everyone to a new Rotary year with the Four-Way Test and emphasized the high level of communication at these meetings.

The Board reviewed the upcoming events in the Club as listed on today’s Board agenda.
 
CLUB ADMINISTRATION
Board Resignation:  The Board accepted the resignation of John Dean and thanked him for his service. John had served as Vice President of Public Relations and Communications. President JT called for nominations to fill this vacancy.
 
Document Security and Storage:  Dora went over how the Club's Google Drive was organized. She reminded the Board that the historical documents currently stored offsite needed to be scanned to preserve them. 

Minutes:  The Board reviewed and approved the minutes for June 30, 2020 prepared by Dora. 

Treasurer's Report:  Gary provided the Board with a detailed written report on the current financial status and added that the Club was in a strong position financially. The Board approved the Treasurer's report.
 
The Board discussed the differences between the Rotary Club of San Francisco and Rotary Service, Inc.
 
UPDATE FROM SERVICE CHAIRS
International Service:  Susan discussed how the International Service Committee has pivoted in response to COVID-19. The Committee was checking the waters to see if it would be possible to host Worldwide Rotary Day on October 6, 2020. The theme would be the celebration of the 75th anniversary of the United Nations.
 
Youth Service:  David identified the leadership for the Rotaract Club, the Interact Clubs, and the ALPS Program that our Club sponsors.  
 
Vocational Service:  Sunny said that once this Committee plans its next event, he would send the information out to be published on the Club calendar. A current project is introducing LinkedIn to youth.
 
Community Service:  Bob gave an update on various projects, including delivering meals for The Arc San Francisco; and volunteering with RotaCare, the Homeless Prenatal Program, the San Francisco-Marin Food Bank, and at Rotary Meadow. He also discussed the status of the Dictionary Project, the Bike Build, the Socks projects, and the upcoming joint project with the First Five Rotary Clubs.
 
Membership: Terry discussed six candidates on the horizon to join our Club. He mentioned how the Educational Series has been successful and announced the session planned for September 17. The ombudsman policy would be on the agenda of our next Board meeting.
 
Terry led a discussion on supporting both current and prospective members who are experiencing financial difficulty with their dues in a respectful and confidential manner and asked the Board to allow for a variance of dues based on individual needs. The Board approved the variance of membership dues based on individual needs.
 
Development:  Christopher gave an update on the 50/50 Campaign, the goal, and how much money had been raised so far.
 
REPORT FROM PRESIDENT-ELECT
Mary presented her vision for the current Rotary year, that included making the Club calendar more visible, promoting our Club in the San Francisco Business Times, participating in toastmasters (who recently partnered with Rotary International), and providing greeters at our Tuesday Zoom meetings. Mary also offered photos obtained via freeware.
 
The meeting was adjourned at 5:36 p.m.
 
ROTARY SERVICE, INC.
The Board of Rotary Service, Inc. met on July 28, 2020; the entire Board of Trustees was present.
 
CALENDAR
The next meeting of the San Francisco Rotary Foundation was scheduled for August 3.

The next meeting of the Grants Review Committee was scheduled for August 6.
 
ADMINISTRATION
Board Resignation:  The Board accepted the resignation of John Dean and thanked him for his service. The Board approved a motion to allow JT Forbus to nominate a candidate to fill the Board vacancy
 
Amendment to Bylaws:  The Board reviewed the proposed changes to the Rotary Service, Inc. bylaws. A discussion followed. The Board approved the Amendment with one Trustee opposed.
 
Minutes:  The Board reviewed the minutes for June 30, 2020 prepared by Dora and made one change. The Board approved these minutes as amended.

Treasurer's Report: Gary provided the Board with a detailed written report on the current financial status and added that Rotary Service, Inc. was in a strong position financially. The Board approved the Treasurer's report.
 
This meeting was adjourned at 5:52 p.m.
 
NOTE:  These highlights are from July 28, 2020 and were approved on August 31, 2020.